The Company Profile lets you save your company’s information, and lets you manage the elements that will affect your payroll and the available documents in the system.

On the Settings drop-down menu, click on Company Profile.

• Company Profile Tab

The payroll switches are for you to manage the Additionals, Deductions, and other elements in your company payroll.

Simply click the on/off switch if you wish the elements seen in the table are to be included in your payroll.

You can learn more about the SweldoMo Company switches on the SweldoMo Knowledge Base here: https://sweldomo.ph/knowledge-base/1-0-customizing-sweldomo-settings/

• Grace Period

The Grace Periods tab is where you can provide the number of minutes after the login time wherein employees can be late without penalty or deduction to their salary. This tab will only be available once the Late Grace Period switch is turned on the Company Switches.

Default Grace Period

This is where you can provide the number of minutes for the company-wide late grace period.

Simply click on the Minutes field, and provide the number of minutes for your late grace period to add.

Custom Grace Periods

This table is where you can provide various late grace periods, depending on what your employees will be assigned to.

You can late grace period entries by clicking the Add Grace Period button below the table.

To delete an entry, simply click the trash icon under the Action table.

• Overtime Rule Tab

On this tab, you can set the minimum amount of minutes that employees have to work for overtime pay to be applied, the default number of minutes of unpaid breaks, the required minutes for allowance to take effect during overtime, and the custom overtime block that will help the system to function properly to the previous settings you have provided.

Set the number of minutes for every function on the highlighted numbers provided.

To edit previously set minutes, simply click on the cell, and provide the needed changes.

• Leave Policies Tab

The Leave Policies tab will help you manage company policies that are specifically for your employees’ leaves.

Allow Half-Day Leave

You can turn on this switch if your company allows employees to enjoy half-day leaves.

Click on the Yes/No switch to turn the switch on or off.

Paid Leave Availability

This section will help you determine when your employees will be able to enjoy leave privileges. You can choose to provide paid leaves upon hiring, upon regularization, or upon their work anniversary.

To set this leave policy, simply click on the provided field, and choose from the choices on the dropdown menu that will appear.

• Signatories Tab

The company signatories will be the persons whose names will appear in certifications and other available documents in the system. Your company must at least have one signatory.

Provide the complete name of the signatory and their position in the company. Once done, click the Apply Changes button.

To add more signatories, simply click the Add button below the Position cell and repeat the process.

To delete a signatory, simply click the trash icon.

You can also see the expiration date of your subscription to SweldoMo on the upper right part of your company profile, besides the tabs.

• Yes, it is allowed. However, some forms available in the system will need the government IDs of your company.

1. To set up your employees’ affiliated banks, click on the Banks button on the Settings dropdown menu to add or edit your company banks.
2. You can add an affiliated bank by clicking on the Add New Bank button found below the Banks list.
3. You can edit a bank by double clicking its cell.
4. You can delete a bank by clicking the trash icon under the Actions column.

• This is not applicable to the SweldoMo system. Your employee can only have one affiliated bank at a time.

• Yes, changing the employee’s banks is available in the SweldoMo system.
• Editing Employees’ Affiliated Banks Individually

1. To change the affiliated bank of an employee, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table, or simply double-click on the employee’s name to enter their profile.
3. Under the Employment Information of the Employment tab, you will see the current bank of the employee.
4. Click on the Bank, and a dropdown menu will appear containing the available banks in your company.
5. Simply choose the new bank that your employee will be affiliated with, and your changes will be saved.

• Editing Multiple Employees’ Affiliated Banks

1. To edit the banks of multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees that are now affiliated with a different bank, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Employee Details section.
5. Under the Banks dropdown menu, choose the new bank for the employees you have chosen.
6. Click on the Save Changes button below the page once you are done.

• Yes, you can change your employees’ affiliated banks. However, you need to make sure that the bank that your employees will be transferring to already has its details in the SweldoMo system upon generating the payroll for the current payroll cycle.

1. To generate a billing report in the system, click on Reports found on the Dashboard menu, and click on Billing Reports.
2. Provide the needed information to generate a billing report, which is the year, payroll type, the cost centers to be included, the billing type, and the payroll cycles.
3. Click on the Apply Filter button once the needed information has been provided.
4. Once done, the billing report will be generated for you to use at your discretion.

• The billing report is the breakdown of invoices provided by a company (usually manpower agencies) to its principal.

• The Billing Reports feature of the SweldoMo is a premium feature of the system. You can contact the SweldoMo Team for your customization requests, and the additional rates that will be needed for these.

1. To set up your company’s branches, click on the Branches button on the Settings dropdown menu to add or edit your company braches.
2. You can add branches by clicking on the Add New Branch button found below the Branches list.
3. You can edit a branch by double clicking its cell.
4. You can delete a branch by clicking the trash icon under the Actions column.

• This is not applicable to the SweldoMo system. You can only place an employee under one company branch.

• Yes, changing the employee’s branch or place of work is available in the SweldoMo system.
• Editing Employee Branch Placement Individually

1. To change the branch an employee is under, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table, or simply double-click on the employee’s name to enter their profile.
3. Under the Primary Information of the General tab, you will see the current branch that the employee is under.
4. Click on the branch, and a dropdown menu will appear containing the available branches in your company.
5. Simply choose the new branch that your employee will be in, and your changes will be saved.

• Editing Multiple Employees’ Branch Placement

1. To edit the branch of multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees who were relocated to another branch, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Employee Details section.
5. Under the Branch dropdown menu, choose the new branch for the employees you have chosen.

Click on the Save Changes button below the page once you are done.

1. To set up your company’s cost centers, click on the Cost Centers button on the Settings dropdown menu to add or edit your company cost centers.
2. You can add cost centers by clicking on the Add New Cost Center button found below the Cost Centers list.
3. You can edit a cost center by double clicking its cell.
4. You can delete a cost center by clicking the trash icon under the Actions column.

This is not applicable to the SweldoMo system. You can only place an employee under one cost center.

• Yes, changing the employee’s cost center is available in the SweldoMo system.
• Editing Employees’ Cost Center Placement Individually

1. To change the cost center an employee is grouped under, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table, or simply double-click on the employee’s name to enter their profile.
3. Under the Primary Information of the General tab, you will see the current cost center that the employee is grouped under.
4. Click on the cost center, and a dropdown menu will appear containing the available cost centers in your company.
5. Simply choose the new cost center that your employee will be in, and your changes will be saved.

• Editing Multiple Employees’ Cost Center Placement

1. To edit the cost center of multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees that were grouped into a different cost center, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Employee Details section.
5. Under the Cost Center dropdown menu, choose the new cost center for the employees you have chosen.
6. Click on the Save Changes button below the page once you are done.

Cost centers are usually groups or departments within the company that incur costs, but do not generate revenue. These can also be roles for individual employees. The cost centers are still essential for a fully-functioning business, thus, can’t be eliminated to save or cut costs. The number of cost centers in a company and the size of each will vary depending on the industry and the size of the company itself.

• Cost centers are important individuals or groups that add value to a company. However, for a small to medium company whose expenses can be tracked easily, they aren’t as necessary. Cost centers are usually used by large enterprises to track their expenses for the comparison of their budget.

1. To set up your company’s Departments, click on the Departments button on the Settings dropdown menu to add or edit your company braches.
2. You can add Departments by clicking on the Add New Department button found below the Departments list.
3. You can edit a Department by double clicking its cell.

You can delete a Department by clicking the trash icon under the Actions column

• This is not applicable to the SweldoMo system. You can only place an employee under one company Department.

• Yes, changing the employee’s Department is available in the SweldoMo system.
• Editing Employee Department Individually

1. To change the Department an employee is under, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table, or simply double-click on the employee’s name to enter their profile.
3. Under the Primary Information of the General tab, you will see the current Department that the employee is under.
4. Click on the Department, and a dropdown menu will appear containing the available Departments in your company.
5. Simply choose the new Department that your employee will be in, and your changes will be saved.

• Editing Multiple Employees’ Department Placement

1. To edit the Department of multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees who were relocated to another Department, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Employee Details section.
5. Under the Department dropdown menu, choose the new Department for the employees you have chosen.

Click on the Save Changes button below the page once you are done.

1. To set up your company’s Employment Stages, click on the Employment Stages button on the Settings dropdown menu to add or edit your company Employment Stages.
2. You can add Employment Stages by clicking on the Add New Employment Stage button found below the Employment Stages list.
3. You can edit an Employment Stage by double clicking its cell.
4. You can delete an Employment Stage by clicking the trash icon under the Actions column.

• This is not applicable to the SweldoMo system. You can only place an employee under one Employment Stage.

• Yes, changing the employee’s Employment Stage is available in the SweldoMo system.
• Editing Employees’ Employment Stage Placement Individually

1. To change the Employment Stage an employee is under, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table or simply double-click on the employee’s name to enter their profile.
3. Under the Primary Information of the General tab, you will see the current Employment Stage that the employee is under.
4. Click on the Employment Stage, and a dropdown menu will appear containing the available Employment Stages in your company.
5. Simply choose the new Employment Stage that your employee will be in, and your changes will be saved.

• Editing Multiple Employees’ Employment Stage Placement

1. To edit the Employment Stage of multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees that were grouped into a different Employment Stage, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Employee Details section.
5. Under the Employment Stage dropdown menu, choose the new Employment Stage for the employees you have chosen.

Click on the Save Changes button below the page once you are done.

• The current settings in the SweldoMo system does not support this feature. However, you can request for customizations on your SweldoMo account. You can contact the SweldoMo Team for your customization requests, and the additional rates that will be needed for these.

1. To set up your employees’ Employment Status, click on the Employment Status button on the Settings dropdown menu to add or edit your company Employment Status.
2. You can add an Employment Status by clicking on the Add New Employment Status button found below the Employment Status list.
3. You can edit an Employment Status by double-clicking its cell.
4. You can delete an Employment Status by clicking the trash icon under the Actions column.

• This is not applicable to the SweldoMo system. You can only place an employee under one Employment Status.

• Yes, changing the employee’s Employment Status is available in the SweldoMo system.
• Editing Employees’ Employment Status Placement Individually

1. To change the Employment Status an employee is under, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table or simply double-click on the employee’s name to enter their profile.
3. Under the Primary Information of the General tab, you will see the current Employment Status that the employee is under.
4. Click on the Employment Status, and a dropdown menu will appear containing the available Employment Status in your company.
5. Simply choose the new Employment Status that your employee will be in, and your changes will be saved.

• Editing Multiple Employees’ Employment Status Placement

1. To edit the Employment Status of multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees that were grouped into a different Employment Status, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Employee Details section.
5. Under the Employment Status dropdown menu, choose the new Employment Status for the employees you have chosen.
6. Click on the Save Changes button below the page once you are done.

• For the Holidays, only the specific holidays you added into the system can be edited or removed. National Holidays are regulated by the Office of the President of the Philippines. Changes to any public holiday dates will only be made through Executive Orders from the national office.

1. To add holidays into the SweldoMo system, click the Holidays button on the Settings drop down.
2. You can add local holidays that are followed in your area by clicking the Add Local Holiday button.
3. Provide the name of the holiday, the date it is celebrated or honored, which branches will be affected by it, and what type of holiday it is.
4. Click the Save button once you are done.

1. To edit the holidays you added into the SweldoMo system, click the Holidays button on the Settings dropdown.
2. Choose the Local Holiday to be edited, and click the Edit icon under the Actions tab.
3. Provide the changes to the name of the holiday, the date it is celebrated or honored, which branches will be affected by it, and/or what type of holiday it is.
4. Click the Save button once you are done.

1. To remove the holidays you added into the SweldoMo system, click the Holidays button on the Settings drop down.
2. Choose the Local Holiday to be edited, and click the Delete icon under the Actions tab.

• If employees did not work during the regular holiday, the employee will only get the regular amount that they get on a daily basis. However, this will still be subjected to certain conditions under the implemented rules and regulations of the company. If an employee rendered their services on a regular holiday, they will be compensated 200% of their daily rate.

Remember that the employee’s holiday pay rate can still vary. If the employee did not go to work on the previous day but was present on the holiday itself, the employee will only get the regular amount that they get on a daily basis.

You can learn more about the holiday policies and holiday pay computations in the Philippines by checking our Holiday Pay blog here: https://sweldomo.ph/how-to-compute-regular-and-special-non-working-holiday-pay-in-the-philippines/

• For days declared as special working holidays, employees will be entitled only to their basic rate. No additional compensation is required since work performed on said days is considered work on ordinary working days. If an employee does not work on said days, the “no work, no pay” principle will be applied.

However, for days declared as special working holidays, employees will be entitled to an additional 30% of their daily rate if they work on the holiday itself. If an employee does not work on said days, the “no work, no pay” principle will still be applied.

You can learn more about the holiday policies and holiday pay computations in the Philippines by checking our Holiday Pay blog here: https://sweldomo.ph/how-to-compute-regular-and-special-non-working-holiday-pay-in-the-philippines/

• The holiday pay can only be credited if the employee worked on the holiday itself and the day immediately preceding it. The holiday may not be credited because the employee was not present during one or both these days.

The holiday pay may also not be credited because the Holiday Pay switches are turned off under the Company Switches, or the Individual Switches for your employees.

1. Click on the Job Titles button on the Settings dropdown menu.
2. You can add a job title by clicking on the Add New Job Title button found below Job Titles list.
3. You can edit a job title by double-clicking its cell.
4. You can delete a job title by clicking the trash icon under the Actions column.

• This is not applicable to the SweldoMo system. Your employees can only have one job title. If the employee has more than one job title, you can create a customized job title for them.

• Yes, changing the employee’s job title is available in the SweldoMo system.
• Editing Employees’ Job Titles Individually

1. To change the employee’s job title, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table, or simply double-click on the employee’s name to enter their profile.
3. Under the Primary Information of the General tab, you will see the current Job Title that the employee has.
4. Click on the Job Title, and a dropdown menu will appear containing the available Job Titles in your company.
5. Simply choose the new Job Title that your employee will be in, and your changes will be saved.

• Editing Multiple Employees’ Job Title Placement

1. To edit the Job Title of multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees’ new Job Title, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Employee Details section.
5. Under the Job Title dropdown menu, choose the new job title for the employees you have chosen.

Click on the Save Changes button below the page once you are done.

1. Click the Ledger Accounts button on the Settings drop down.
2. You can add your company’s ledger accounts by clicking the Add New Column below the Ledger Accounts list.
3. Provide the Account Name, Account Code, Account Description, Account Summary, and Account Type. Click on the check button under Actions or press Enter on your keyboard to save the account.
4. You can edit a ledger account by double clicking the cell that needs editing.
5. You can delete a ledger account by clicking the trash icon under the Actions column.

• This is not applicable to the SweldoMo system. Your employee can only be part of one ledger account at a time.

1. To generate an account ledger in the system, click on Reports found on the Dashboard menu, and click on Ledger.
2. Choose whether you will generate ledgers by month, or by cycle.
3. Provide the needed information to generate a ledger.
4. For a ledger generated by month, provide the year and the months.

For a ledger generated by cycle, provide the year, payroll type, and the cycles to be covered by the ledger.

5. Click on the Apply Filter button once the needed information has been provided.
6. Once done, the ledger account will be generated for you to use at your discretion.

1. On the Settings dropdown menu, click Payroll Schedules.
2. Once there, you can pick which Payroll Type you are using. You can choose from Twice Weekly, Weekly, Semi-Monthly or Monthly.
3. Provide the schedule and coverage of every payroll. For example, if your business gives its payroll on a semi-monthly basis, there will be two scheduled paydays each month.
4. If you want to edit a certain payroll schedule, simply click on the schedule you have made. Provide the needed changes, then click on the Edit Payroll Schedule button to save.
5. You can delete a payroll schedule by clicking the X button beside your payroll schedules.
6. You can keep adding payroll schedules depending on your company policy. After you have set your payroll schedules, they will appear on your screen with their coverage and payday.

Note: If you have a semi-monthly schedule, you will also need to determine the schedule for the payment of your employees’ mandatory benefits contribution, either it will be during the first cycle, the second, or during both.

• Yes, you can change your payroll schedule in the SweldoMo system. However, it is advised that the change in the payroll schedule should be applied for the next payroll cycle to not interfere with the computation of your data.

• Yes, the SweldoMo system supports multiple payroll schedules. You can choose among Weekly, Bi-Weekly, Semi-Monthly, and Monthly payroll schedules.

• Adding Employees Individually

You can add employees individually by clicking the Add employee button above the Employee List table.

1. Provide the needed details of your employee under every tab.
2. Account
3. Under Account, you need to provide the employee’s complete name, email address, and a profile picture.
4. You can also provide access to the SweldoMo system by ticking the Create with Log-in Access checkbox. By doing so, you will need to provide more details for the system access, which are the User Type, Email Address to be used, and the password for the account access.

Primary

Under the Primary tab, you need to provide your employee’s employee code, the date when he/she was employed, which shift, department and branch he/she is under, and the employee’s job title, employment stage and employment status.

Personal

The Personal tab is divided into two sections, the Personal Information, and the Address Information.

Under the Personal Information section, you need to provide the birth date, place of birth, gender, nationality, civil status, number of children (if applicable), and the phone and mobile number of the employee.

Under the Address Information, you will need to provide the full address of your employee, including the city and province they live in, and their zip code.

Dependents

The Dependents tab is applicable to employees who have children, and those who are looking after the financial needs of other people.

If an employee has one or more dependents, simply click the Add New Dependent button.

You will need to provide the details of the employee’s dependent by providing their complete name, their gender, date of birth, relationship to the employee, PhilHealth ID (in there is any), and whether or not the dependent has a disability.

You can keep adding dependents by clicking on the Add /new Dependent button.

If there are details that need to be edited, simply click the provided space, and provide the necessary changes.

If the person is no longer a dependent of the employee, simply click the trash icon inside the Dependent form.

Employment

Under the Employment tab, you will need to provide the employee’s employment information, which are the payroll type your employee is under, the basic monthly and/or the daily rate pay of the employee, and their rest day.

Under this tab, you will also need to provide the government ID numbers of your employee, which are the SSS No., the BIR TIN No., the PhilHealth ID No., the Pag-IBIG ID No., the Date of their HDMF Membership. The employee’s bank details will also be needed, which are the bank the employee is affiliated with, and his/her bank account number.

Switches

The last tab to fill out will be the Switches tab. Under this, you can simply switch on the additionals, deductions and conditions that will be applicable to your employee. The changes in this tab will also affect the payroll of your employee.

Under the Additionals Switches are the Night Differential switch, the Holiday Pay switch, and the Overtime Pay switch.

Under Deductions are the Under Time switch, the Tardiness switch, and the Absence switch.

Lastly, under Conditions are the Include to Payroll switch, and the Special Working Hours switch.

Once you are done providing all the needed details, simply click the Save button to add the employee to your Employee List.

• Adding Multiple Employees

1. To add multiple employees into the system at the same time, you will need to download the SweldoMo Employee Import template. To do so, you can click the download button above the Employee List table.
2. Select the details you wish to see on the template from the list that will be provided. Once you are done, you can click the Download button.
3. You can also get the SweldoMo Employee Import template by clicking the Upload button above the Employee List table, and clicking Download found on the first reminder. By downloading the template this way, you will get a template with your current employees (if you have added employees into the system previously), and the details that were needed.
4. Importing of Employee Files can also be accessed directly under the Employees dropdown.
5. Once you have a copy of the template, provide all the necessary details. It is also important to read the Reminders given regarding importing employee files.
6. When you are done providing the needed details, import your employee file by clicking on the Browse button found in the Import Employee File window. Select the file you need, and click the Upload button to add the employees into the system.

• Editing Individual Employee’s Information

1. If you need to edit a few information on your employee’s profile, simply click the Edit icon under the Actions column of the Employee List table found under the Employees dropdown. Doing so will redirect you to the employee’s personal profile.
2. You can also be redirected to the personal profile by double-clicking the employee’s information under the Employee List table.
3. Once you are in the Employee Profile section, simply click on the field that needs to be edited. You can navigate through the different tabs of the profile, depending on which information needs to be edited.
4. Under the General Tab, you will see the Account Information, Personal Information, and Primary Information of your employee.
5. Under the Employment Tab is your employee’s Employment and Payroll Information, Previous Employment Information, and the employee’s Individual Switches. The Switches section is divided into the Main Control, Additionals, Deductions, Rest Day Conditions, Regular Holiday Conditions, Special Holiday Conditions, and SweldoMo FaceDTR App access.

You can learn more about the SweldoMo Company switches on the SweldoMo Knowledge Base here: https://sweldomo.ph/knowledge-base/employee-201-information-management/

• Editing Multiple Employee Information

1. To edit multiple employees’ information at the same time, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees to be edited, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, choose the information that needs to be edited.
5. Click on the Save Changes button below the page once you are done.

• Yes, you can delete employees who are no longer part of your company. To do so, follow these steps:

1. Click the Edit icon under the Actions column of the Employee List table found under the Employees dropdown. Doing so will redirect you to the employee’s personal profile.
2. You can also be redirected to the personal profile by double-clicking the employee’s information under the Employee List table.
3. Once you are in the Employee Profile, you can click the Delete Employee button at the bottom right part of the page.
4. Confirm your deletion on the pop-up to delete the employee.

• Yes, the number of employees with access to the system will be at your discretion. You do need to remember that there are a few concerns in having multiple users in the system, especially with the privacy of your data and information. You can, however, provide only limited access to certain employees.

For example, you can provide access to the only HR management features to your HR personnel.

• The error in uploading the Employee Import Template may be due to incomplete information on the file you prepared. Remember that the dark-colored columns are Required Columns, and must not be blank upon uploading.

• The Employee List Table is customizable, and you may have set it to only show a limited number of your employees. Also, the table will not show the profiles of inactive employees by default. Be mindful of the Employee List Table’s settings when searching for specific employees in the system.

Also, make sure that the employees’ Employment Status is set to Active to ensure that their profiles can be seen in the SweldoMo Employee List.

1. To view inactive employees, click on the gear icon found at the upper right part of the screen on the Employee List page.
2. Tick the Show Inactive Employees checkbox.
3. Check the Employee List Table to see your inactive employees.

• Adding Employee Allowance Individually

1. To add employee allowances individually, click the Employee button on the navigation bar, then click on the employee List.
2. Choose which employee you will provide the allowance to, and double click their name’s cell.
3. Click on the Allowances tab of the Employee Profile.
4. Click the Add Allowance button under the table to add an individual allowance to the employee.
5. Choose which type of allowance will be given under the Allowance Name column.
6. Provide the amount that will be given to the employee under the Amount tab. The value that will be given will be equivalent to their monthly allowance.
7. Choose the duration of when the allowance will be given under the schedule column. Note you can only provide data under the Cycle From and Cycle To columns if you will choose the Select Cycles schedule.
8. Provide a specific date of when to start giving the allowance under the Date of Effectivity column. Click the Check button under the Actions column once it’s done.

• Adding Allowances to Multiple Employees

1. To add allowances to multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees that will be given the allowance, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Individual Allowances section.
5. Choose the allowance type to be given, and provide the amount for the allowance. The value that will be given will be equivalent to their monthly allowance.
6. You also need to provide the schedule when the allowance will be given, and the date of effectivity.
7. Once done, click on Add/Update under the Action column dropdown.
8. Click on the Save Changes button below the page once you are done.

• Editing Employee Allowance Individually

1. To edit employee allowances individually, click the Employee button on the navigation bar, then click on the employee List.
2. Choose which employee you will provide the allowance to, and double click their name’s cell.
3. Click on the Allowances tab of the Employee Profile.
4. Choose which type of allowance will be edited under the Allowance Name column.
5. Provide the changes by providing an updated amount to be given to the employee under the Amount Tab. Remember that the value that will be given will be equivalent to their monthly allowance.
6. Choose the duration of when the allowance will be given under the schedule column. Note that you can only provide data under the Cycle From and Cycle To columns if you will choose the Select Cycles schedule.
7. Provide a specific date of when to start giving the allowance under the Date of Effectivity column.
8. Click the Check button under the Actions column once you are done editing.

• Editing Allowances for Multiple Employees

1. To edit allowances for multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees that were given the allowance, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Individual Allowances section.
5. Choose the allowance type to be edited, and provide the changes to the amount, the schedule when the allowance will be given, and/or the date of effectivity.
6. Once done, click on Add/Update under the Action column dropdown.
7. Click on the Save Changes button below the page once you are done.

• Removing Employee Allowance Individually

1. To remove employee allowances individually, click the Employee button on the navigation bar, then click on the employee List.
2. Choose which employee you will remove an allowance from, and double click their name’s cell.
3. Click on the Allowances tab of the Employee Profile.
4. Click the trash icon under the Actions column.

• Removing Allowances to Multiple Employees

1. To remove the allowances given to multiple employees, click the Employee button on the navigation bar, then click on the Employee List.
2. Once you see the Employee List table, choose the employees that were given the allowance, and tick the checkboxes found on the leftmost part of the Employee List table.
3. Click on the Edit Employee button found above the Employee List table.
4. On the Multiple Edit Employee page, look for the Individual Allowances section.
5. Choose the allowance type to be given, and click on the Remove option under the Action column dropdown.
6. Click on the Save Changes button below the page once you are done.

• Overtime Approval

Under Overtime Approval, you can easily check your employees’ rendered overtime records for specific payroll schedules. Here’s how to do it:

1. You can click on Overtime under the Dashboard menu, and click on Overtime Approval.
2. To check employees’ overtime records, simply apply the necessary filters, which are the name of the employee, the year, the payroll type, and the payroll cycle. Then, click on the Apply Filter button.
3. The Overtime Table will show you the overtime rendered by your employees on that specific payroll cycle.
4. Choose an employee, and click on the Details icon to see their overtime records.
5. The Overtime Logs will show you all the days that the employee has rendered overtime, the number of minutes of overtime for every entry, the start and end time of their overtime, and whether or not the overtime has been approved.
6. You can provide the minutes for the approved overtime for every entry by clicking under the Confirmed Overtime column. You can also add the Start and End times for the employee’s overtime under their respective columns.
7. You can approve, disapprove, or mark the requests as untagged under the Approval column.
8. You can also approve multiple overtime requests by ticking the checkboxes on the left side of the Overtime Logs table. Choose the appropriate action under the dropdown menu beside the Approved Overtime field, then click on the Apply button to save your changes.
9. Once done, your changes will then be reflected on the payroll register for that specific cycle.

• Overtime Approval by Date

You can also approve the rendered overtime records of your employees depending on the days of a specific payroll schedule under Overtime Approval by Date. Here’s how:

You can click on Overtime under the Dashboard menu, and click on Overtime Approval by Date.

1. To check employees’ overtime records, simply apply the necessary filters, which are the name of the employee, the year, the payroll type, and the payroll cycle. Then, click on the Apply Filter button.
2. The Overtime Table will show you the days wherein your employees rendered overtime on that specific payroll cycle.
3. Choose a date, and click on the Details icon under the View column to see the employees’ overtime records.
4. The Overtime Logs will show you all the employees that have rendered overtime for that day, the number of minutes of overtime for every entry, and whether or not the overtime has been approved.
5. You can provide the minutes for the approved overtime for every entry by clicking under the Approved Overtime column.
6. You can approve or disapprove the requests under the Approval column.
7. You can also approve multiple overtime requests by ticking the checkboxes on the left side of the Overtime Logs table. Choose the appropriate action under the dropdown menu beside the Approved Overtime field, then click on the Apply button to save your changes.
8. Once done, your changes will then be reflected on the payroll register for that specific cycle.

• Yes, employees can file for overtime through the FaceDTR app.

• Under Overtime Requests, you will see all the days of a certain payroll schedule wherein your employees rendered and requested overtime. You will also see whether these requests have been approved, and what actions you can take. Here’s how to manage these requests:

1. You can click on Overtime under the Dashboard menu, and click on Overtime Requests.
2. To check employees’ overtime records, simply apply the necessary filters, which are the name of the employee, the year, the payroll type, and the payroll cycle. Then, click on the Apply Filter button.
3. The Overtime Table will show you the days wherein your employees rendered overtime on that specific payroll cycle.
4. On the Overtime Request Table, you will see the total number of rendered overtime, and the number of approved overtime. Choose a date, and click on the Details icon under the View column to see the employees’ overtime records.
5. The DTR Overtime Logs will show you all the employees that have rendered overtime for that day, the number of minutes requested of overtime approval, the number of approved minutes of overtime for every entry, the reason for the overtime, and whether or not the overtime has been approved.
6. You can provide the minutes for the approved overtime for every entry by clicking under the Approved Overtime column.
7. You can approve or disapprove the requests under the Approval column.
8. You can also approve multiple overtime requests by ticking the checkboxes on the left side of the Overtime Logs table. Choose the appropriate action under the dropdown menu beside the Approved Overtime field, then click on the Apply button to save your changes.
9. Once done, your changes will then be reflected on the payroll register for that specific cycle.

• Your employees’ overtime may not appear on the Overtime Approval page because the Pay Overtime switch for the Company Switches and/or the Individual Switches may be turned off. Another reason for this instance can be that the overtime rendered by your employees is below the Overtime Rule of your company. Make sure to review your company policies and the individual policies for every employee to make sure that all records for overtime are in order.

• The employees’ Daily Time Records will reflect all login and logout records as they are, along with the factors that can affect their salary for the day, which are tardiness, undertime, and overtime. These will be reflected on the employees’ DTRs, but won’t necessarily be reflected on the payroll. For the overtime records of your employees, you can review each record and only approve those that follow your company’s policies. Only approved overtime will be reflected on the cycle’s payroll.

1. You can click on DTR under the Dashboard menu, and click on DTR by Employee.
2. If you are using a separate timekeeping device, you will need to download the SweldoMo DTR template.
3. To do so, click on the Download Template button on the upper right part of the table. Provide the necessary filters, which are the department, branch, month, and year the DTR template will be for. Click on the Download button once done.
4. Once you have the DTR template, you can now provide the attendance details of your employees for that specific month. You will need to put in their log-in and log-out times, and also the log-in and log-out details for their break time if necessary. You will also need to provide the shift schedule the employee is under for every day. Repeat the process for all the employees in the downloaded template.
5. Once you are done, you can now upload the template into the system. Just click on the Upload DTR file button beside the Download DTR File button, then choose the DTR file from your local system. If there are some log-in or log-out details missing from your records, you can click on the Skip Validation checkbox. If you leave this unchecked, uploading may be interrupted should there be any missing details from your file.
6. You can also choose whether to upload a SweldoMo DTR Template, or a Biometric Device Report. Whatever you upload, make sure that it is in the .xlsx format.
7. Simply click the Upload button once you are done. The uploaded DTR will now be accessible to the system, and its details will be reflected on your payroll.

• Yes, the system allows you to edit your employees’ attendance information. To do so, follow the steps below:
• DTR Management by Employee

1. You can click on DTR under the Dashboard menu, and click on DTR by Employee.
2. To check employees’ DTR records, simply apply the necessary filters, which are the name/s of the employee/s, the year, the payroll type, and the payroll cycle. Then, click on the Apply Filter button.
3. You can also narrow down your search by clicking on the gear symbol on the rightmost part of your screen. Choose the branch, department, and shift you want the search to focus on. You can also tick the Show Inactive Employees checkbox if you want to include inactive employees to your search. Click on the Apply Filter once you are done.
4. The DTR Management by Employee Table will show you the DTR records listed by employee name. This will also display the branch and shift the employee is under, the number of days they worked during this cycle, the number of leaves and absences they have, and the number of minutes of tardiness, under time, and overtime they incurred.
5. To see an employee’s DTR records, choose an employee from the list, and click on the Details icon.
6. The DTR Logs will show you all of your employee’s records on that specific payroll schedule. It will show the time they logged in and out of work, along with their daily record of tardiness, under time, overtime, and the number of minutes they worked for the day.
7. If there are attendance details you need to edit, simply click on the log in or log out time, and provide your changes. Click enter once you are done. All the changes you will provide in the DTR Logs will be reflected into the attendance records, and your payroll.

• DTR Management by Date

Under this section, you can manage DTR records by date. This section will help you check the attendance details, and will not focus on the employees.

1. You can click on DTR under the Dashboard menu, and click on DTR by Date.
2. To check employees’ DTR records, simply apply the necessary filters, which are the name/s of the employee/s, the year, the payroll type, and the payroll cycle. Then, click on the Apply Filter button.
3. You can also narrow down your search by clicking on the gear symbol on the rightmost part of your screen. Choose the branch, department, and shift you want the search to focus on. You can also tick the Show Inactive Employees checkbox if you want to include inactive employees to your search. Click on the Apply Filter once you are done.
4. The DTR Management by Date Table will show you the DTR records listed by date. You will also see the number of absences for every day, and also the number of employees present.
5. To see a specific date’s DTR records, click on the Details icon under the View column.
6. The DTR Logs will show you all of your employees’ records on that specific day. It will show the time they logged in and out of work, along with their daily record of tardiness, under time, overtime, and the number of minutes they worked for the day.
7. You can edit the attendance details of multiple employees all at once by ticking the checkbox beside their names, and providing the needed changes on the attendance fields above the DTR Logs table, the Overtime Approval dropdown, the Working Day/Rest Day dropdown, and the Approved Overtime Field. Click on the Apply button once you are done. All the changes you will provide in the DTR Logs will be reflected into the attendance records, and your payroll.
8. Note: Make sure you review the log in and log out details before making changes to multiple employees at the same time. The time of log in or log out you will input on the attendance fields will be reflected on all the employees whose checkbox you ticked.

• DTR Attendance with Timestamp

For a more detailed display of employees’ attendance records, you can visit the DTR Attendance with Timestamp section. This section will show you all of the log in and log out times of your employees for the cycle you chose directly on the DTR Attendance table.

1. You can click on DTR under the Dashboard menu, and click on DTR Attendance with Timestamp.
2. To check employees’ DTR records, simply apply the necessary filters, which are the name/s of the employee/s, the year, the payroll type, and the payroll cycle. Then, click on the Apply Filter button.
3. You can also narrow down your search by clicking on the gear symbol on the rightmost part of your screen. Choose the branch, department, and shift you want the search to focus on. You can also tick the Show Inactive Employees checkbox if you want to include inactive employees to your search. Click on the Apply Filter once you are done.
4. The DTR Attendance with Timestamp Table will show you the DTR records of your employees with all their log in and log out details for every day of the cycle, along with the total number of minutes of their tardiness, under time, overtime, and minutes worked. This will also show the number of days they were present for the cycle, and the number of days they were not able to work.
5. If there are attendance details you need to edit, simply click on the log in or log out time, and provide your changes. Click enter once you are done. All the changes you will provide in the DTR Logs will be reflected into the attendance records, and your payroll.

• For tardiness to reflect on the attendance, be sure to turn on the Deduct Late switch on both the Company Switches, and the Individual Employee Switches.

• To set the employees’ rest days, you can go to the employee profile of the employee. Go to the employment tab, and set the rest days under the Employment Information.

• The log out time of your employees get recorded under their break hours columns since they may have been required to log in and out during their lunch break/assigned break time. Review your employees’ shift schedules, and remind them to log in and log out on their required times.

• The employee overtime approval will be at your discretion. The system will follow the policies of your company that you have discussed and set up with the SweldoMo Team, and will also be the basis of what you will see for the approval management sections in the system, e.g. the Overtime Approval.

• The SweldoMo system allows its users to generate contribution certificates, which are the certifications or proof of an employee’s contributions to certain government agencies, such as Pag-IBIG/HDMF, PhilHealth, and SSS.

• Contribution certificates for Pag-IBIG/HDMF, PhilHealth, and SSS are available in the SweldoMo system.

1. To generate this certificate, click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Certifications, and finally, HDMF Contributions.
2. Once there, you will need to provide the employee’s name, the company’s signatory, the months the employee has provided contributions to Pag-IBIG, and the certificate’s publishing date.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. To get a copy of this report, simply click the Print button.

1. To generate this certificate, click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Certifications, and finally, PhilHealth Contributions.
2. Once there, you will need the employee’s name, the company’s signatory, the year of the contribution payments, and the payroll type the employee is under. You also need to provide the payroll cycle or cycles that will be included in the report and the date of the certification’s publishing.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. To get a copy of this report, simply click the Print button.

1. To generate this certificate, click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Certifications, and finally, SSS Contributions.
2. Once there, you will need the employee’s name, the company’s signatory, the months the employee has provided contributions to SSS, and the certificate’s publishing date.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. To get a copy of this report, simply click the Print button.

• For the certifications, you will need the employee’s name, the company’s signatory, the year of the contribution payments or the months the employee has provided contributions to the government agency, and the payroll type the employee is under. You also need to provide the payroll cycle or cycles that will be included in the report and the date of the certification’s publishing.

• The government certifications are usually provided to employees upon request. These certifications are available in the system whenever you or your employees may need them.

• There are currently 17 different government forms available in the system, which are the frequently used forms for each government agency. There are four available forms for Bureau of Internal Revenue (BIR), three for Pag-IBIG or the Home Development Fund, four for the Philippine Health Insurance Corporation (PhilHealth), and six for the Social Security System (SSS).

• You can make use of the forms available in the system by providing the needed information for each form. There will be no need to write the information manually, and these will just be generated by the system. Once the form is generated, it can then be submitted by the HR or the employee to the agency that the form was prepared for.

• To generate BIR Forms, you need to click on HRMS on the Dashboard menu and click on Government Forms. Click on BIR, then choose the form that needs to be generated.

Here’s how to generate each form:

• Form 1902 or the Application for Registration

1. To generate Form 1902, the PhlSys Number (PSN) will be needed, as well as the Tax Payer Type, the Employee Name, your company’s signatory, the Identification Type, the date of Effectivity and Expiry, I.D. number, I.D. issuer, and the Place of its Issue.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Form 2316 or the Certificate of Compensation Payment of Tax Withheld

1. To generate Form 2316, you will need to provide the Employee’s Name, the year, the employee’s address, the person claiming the additional exemption for qualified dependent children, and whether the employee has paid on health and/or hospital insurance. Other Taxable Compensation Income will also be needed if this is applicable to the employee needing Form 2316.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Form 1601-C or the Monthly Remittance of Income Taxes Withheld

1. To generate Form 1601-C, you will need the month and year of when the Remittance Return, and whether or not there are payees availing of tax relief under Special Law or International Tax Treaty, amended return, and taxes withheld.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Form 2307 or the Certificate of Creditable Tax Withheld at Source

1. To generate Form 2307, you will need the employee name, the dates in question, ATC Code, quarter, Income Payment Subject to Expanded Withholding Tax, employee’s Gross Amount, and your Company Signatory.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• To generate Pag-IBIG Forms, you need to click on HRMS on the Dashboard menu and click on Government Forms. Click on Pag-IBIG/HDMF, then choose the form that needs to be generated.

Here’s how to generate each form:

• Multi-Purpose Loan (MPL)

1. For this form, you will need the employee’s name, the type of loan they will be getting, the Occupational Status, the Loan Amount, the Frequency of Membership Saving Payment, the Preferred Mailing Address, and your Company Signatory.
2. You will also need to verify whether the employee authorizes Pag-IBIG Fund to credit their loan proceeds through their Payroll Account/Disbursement Card in the event of the approval of the application for Multi-Purpose Loan.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. Simply click Print once you are done, and use the form as needed.

• Member’s Data Form (MDF)

1. For this form, you will need the employee’s name, height in centimeters, weight in kilograms, the employee’s prominent distinguishing facial features (Examples are Moles, Scars, etc.), the Frequency of Membership Saving Payment, and the employee’s preferred mailing address.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Calamity Loan Application Form

1. For this form, you will need the employee’s name, the type of loan they will be getting, the name of the typhoon or calamity, the loan amount, the employee’s occupational status, the Frequency of Membership Saving Payment, the employee’s Preferred Mailing Address, and your company signatory.
2. You will also need to verify whether the employee authorizes Pag-IBIG Fund to credit their loan proceeds through their Payroll Account/Disbursement Card in the event of the approval of the application for Multi-Purpose Loan.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. Simply click Print once you are done, and use the form as needed.

• To generate PhilHealth Forms, you need to click on HRMS on the Dashboard menu and click on Government Forms. Click on PhilHealth, then choose the form that needs to be generated.

Here’s how to generate each form:

• Form ER2 or the Report of Employee Members

1. For this form, you will need to provide whether it is an initial or subsequent report. You will also need to provide the names of your employees that will be included in the report, how many employees per page will be shown, and your company signatory.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Philhealth Member Registration Form (PMRF)

1. Choose whether this form will be for your employee’s enrollment into the system, or for updating his/her information. Provide their name, and the Formal Economy (Membership Category).
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Claim Form 1 (CF1)

1. Provide the name of the employee needing this form, and provide information on whether the patient is the member.
2. For the Patient Information, you will need to provide the PhilHealth Identification Number of Dependent, their complete name, their date of birth, gender, relationship to the employee, and your company signatory.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. Simply click Print once you are done, and use the form as needed.

• Claim Signature Form (CSF)

1. For this form, provide the employee’s name, their dependent, the date the patient was admitted and discharged, the name of the member’s representative (if applicable), the relationship of the representative to the member, your company signatory, and the reason for signing on behalf of the patient.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• To generate SSS Forms, you need to click on HRMS on the Dashboard menu and click on Government Forms. Click on SSS, then choose the form that needs to be generated.

Here’s how to generate each form:

• R-1A Employment Report

1. For this form, you will need to provide whether it is an initial or subsequent report. You will also need to provide the names of your employees that will be included in the report, and your company signatory.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Maternity Notification

1. For this form, you will need the employee’s name, the number of her pregnancy, the expected date of delivery, the number of delivery or deliveries she previously had, the number of miscarriages she previously had (if there are any), and your company signatory.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Specimen Signatory Card

1. For this form, you will need your employee’s name, designation or position, and initials.
2. They also have the option to provide additional authority by providing the name of the authority, their designation or position, and their initials.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. Simply click Print once you are done, and use the form as needed.

• Form E-4 or the Member Data Change Request Form

1. For this form, you will need to provide the employee’s name, and the reason they need to change their information.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Sickness Notification

1. For this form, you will need the employee’s name, the date when their Sick Leave started, the date when you have received the Notification Form, the date on the E-Notification, and when the accident or sickness occurred.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• Member Loan Application

1. For this form, you will need the employee’s name, their mailing address, the type of loan they will be getting, the mode of payment for their loan, the amount of loan, your company’s signatory, and the Member’s Borrowers Authorization.
2. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
3. Simply click Print once you are done, and use the form as needed.

• SSS Collection Report

1. For this report, simply provide the year and month of the collection report you will need, and click the generate button. To get a copy of this report, simply click the Print button.

• The current settings in the SweldoMo system do not support this kind of feature.

• If there are details on the government form that you or your employee wishes to change, you can simply repeat the process, and provide the correct information for the system to generate.

The HR Management Reports in the SweldoMo system helps the Human Resource Department in keeping a more organized and systematic record of employees’ employment details. They can help in monitoring the track record of the employees’ performance, and also in identifying the strong points of employees. They can also be a way for the management to provide a friendlier and more accommodating workplace to the employees.

• The available HR Management reports in the system are the Contribution Certifications, Certificate of Employment, Birthday Report, Leave Balance Report, Leave Ledger, HeadCount per Department Report, HeadCount Report, Tenure Report, and DTR Reports.

1. To generate this certificate, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Certification, and finally, Certification of Employment.
2. You will need the employee’s name, the company’s signatory, the certificate’s publishing date, and choose whether the certificate will show the employee’s monthly or annual salary.
3. Once you have done providing these details, simply click the Generate button, and check if all the needed details you have provided are accurate.
4. To get a copy of this report, simply click the Print button.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Birthday.
2. Choose whether the report will be for the whole year or just the current month, and from which branch, job title, shift, employment stage, and employment status the employees included in the report will be.
3. Once you have done providing these details, simply click the Generate button.
4. Click the Export button to download a copy of the report, and the Print button to get a physical copy.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Leave Balance.
2. You will need to choose whether the report will be for the whole year or just the current month, and from which branch, job title, shift, employment stage, and employment status the employees included in the report will be.
3. Once you have done providing these details, simply click the Generate button.
4. Click the Export button to download a copy of the report, and the Print button to get a physical copy.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Leave Ledger.
2. You will need to choose whether the report will be for the whole year or just the current month, and from which branch, job title, shift, employment stage, and employment status the employees included in the report will be.
3. Once you have done providing these details, simply click the Generate button.
4. Click the Export button to download a copy of the report, and the Print button to get a physical copy.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then HeadCount per Department.
2. You will need to choose whether the report will be for the whole year or just the current month, and from which branch, job title, shift, employment stage, and employment status the employees included in the report will be.
3. Once you have done providing these details, simply click the Generate button.
4. Click the Export button to download a copy of the report, and the Print button to get a physical copy.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then HeadCount per Department.
2. You will need to choose whether the report will be for the whole year or just the current month, and from which branch, job title, shift, employment stage, and employment status the employees included in the report will be.
3. Once you have done providing these details, simply click the Generate button.
4. Click the Export button to download a copy of the report, and the Print button to get a physical copy.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then Tenure.
2. You will need to choose whether the report will be for the whole year or just the current month, and from which branch, job title, shift, employment stage, and employment status the employees included in the report will be.
3. Once you have done providing these details, simply click the Generate button.
4. Click the Export button to download a copy of the report, and the Print button to get a physical copy.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then DTR, and finally, Attendance.
2. To generate this report, simply choose the employees to be included, the payroll type they are under, and the payroll cycle that will be reflected. You can provide more filters by clicking the gear symbol at the rightmost part of the screen. This will let you choose which year the report will be generated from, and from which branch, department, and shift the employees will be from. You can also choose to include inactive employees in the report by ticking the Show Inactive Employees checkbox.
3. Click the Apply Filter once you are done.
4. The report will show whether the employee or employees were late or on time during the days of the chosen cycle. It will also show how many minutes the employees were late during these days.
5. To get a copy of this report, simply click the Print Report button found above the Attendance table.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then DTR, and finally, Tardiness.
2. To generate this report, simply choose the employees to be included, the payroll type they are under, and the payroll cycle that will be reflected. You can provide more filters by clicking the gear symbol at the rightmost part of the screen. This will let you choose which year the report will be generated from, and from which branch, department, and shift the employees will be from. You can also choose to include inactive employees in the report by ticking the Show Inactive Employees checkbox.
3. Click the Apply Filter once you are done.
4. The report will show whether the employee or employees were late or on time during the days of the chosen cycle. It will also show how many minutes the employees were late during these days.
5. To get a copy of this report, simply click the Print Report button found above the Attendance table.

1. For this report, you will need to click on HRMS on the Dashboard Menu. Click on HR Management Reports, then DTR, and finally, Undertime.
2. To generate this report, simply choose the employees to be included, the payroll type they are under, and the payroll cycle that will be reflected. You can provide more filters by clicking the gear symbol at the rightmost part of the screen. This will let you choose which year the report will be generated from, and from which branch, department, and shift the employees will be from. You can also choose to include inactive employees in the report by ticking the Show Inactive Employees checkbox.
3. Click the Apply Filter once you are done.
4. The report will show whether the employee or employees were absent or on time during the days of the chosen cycle. It will also show how many minutes the employees worked undertime during these days.
5. To get a copy of this report, simply click the Print Report button found above the Attendance table.

• The records for the HR Management Reports will depend on the data that you will provide in the system, especially for the Attendance Reports. If the daily time records you uploaded in the system started from the day the employee started working with your company, this will be reflected on the reports you will generate.

• The SweldoMo can save the payment receipts for your PhilHealth, Pag-IBIG/HDMF, and SSS contributions.

1. To save your employees’ contribution receipts for PhilHealth, you will need to click on HRMS on the Dashboard Menu. Click on Contribution Payment Receipts, then PhilHeallth.
2. To add a record, simply click the Add PhilHealth Contribution OR button below the table. Provide the month of the contribution, the official receipt number, and the date it was remitted, and click the check button under actions.
3. To edit the information you provided, simply double-click the cell, and provide the changes, and click the check button under actions.
4. To delete a record, simply click the trash icon under actions.

1. To save your employees’ contribution receipts for Pag-IBIG/HDMF, you will need to click on HRMS on the Dashboard Menu. Click on Contribution Payment Receipts, then Pag-IBIG.
2. To add a record, simply click the Add Pag-IBIG Contribution OR button below the table. Provide the month of the contribution, the official receipt number, and the date it was remitted, and click the check button under actions.
3. To edit the information you provided, simply double-click the cell, and provide the changes, and click the check button under actions.
4. To delete a record, simply click the trash icon under actions.

1. To save your employees’ contribution receipts for SSS, you will need to click on HRMS on the Dashboard Menu. Click on Contribution Payment Receipts, then SSS.
2. To add a record, simply click the Add SSS Contribution OR button below the table. Provide the month of the contribution, the official receipt number, and the date it was remitted, and click the check button under actions.
3. To edit the information you provided, simply double-click the cell, and provide the changes, and click the check button under actions.
4. To delete a record, simply click the trash icon under actions.

• It is important to save your employees’ contribution receipts in the SweldoMo system since the details of these receipts, such as the Official Receipt Number, and the date of remittance will be used in generating your employees’ contribution certifications.

1. To add an employee’s leave into the system, click Leave on the Dashboard menu, then click on Leave Management.
2. You can add specific leaves for certain employees by searching for the employee’s name and clicking the File a Leave icon under the Actions column.
3. Select the Leave type they will get. Once you have chosen, the system will show how many leave credits are available for a certain employee.
4. Provide the dates when they will be out on a leave and their reason for using the Leave Credits.
5. Once done, click the Add Leave button.

• Mandatory government leave types are already available in the system for your employees to use. You can also add custom leave types that are available in your company.

1. On the Dashboard menu, click the Leave tab. After you click it, a drop-down menu will appear. Under it, you will see Leave Types.
2. You can add more types of leave for your employees by clicking the Add New Leave Type button above the table.
3. Provide the Leave Type name, how many credits it gives for your employees to use, and choose whether it is convertible to cash or not, whether the leave type applies to all employees, whether it is a paid leave, and whether it can be accrued or not.
4. Click the Save button once done.
5. To edit your customized leave types, simply click on the Edit icon under the Actions column, and provide your changes.
6. Click the Save button once you are done.
7. You can delete a certain type of leave that is no longer provided by clicking the trash icon under Actions.

• You can see your employees’ leave records on the Leave Management table of the SweldoMo system.

1. Click Leave on the Dashboard menu, then click on Leave Management.
2. Click the Leave Records icon under the Actions column.
3. Here, you will see the types of leave they used, the dates they used them, the reason for the leave request, the date when the leaves were filed, and the approval dropdown.
4. You can edit a leave by double-clicking the cell of the leave that needs editing. Provide the needed changes, then click the Save button once you are done.
5. To delete a leave the employee filed for or have used, simply click the trash icon under Actions.

• Yes, editing of the employees’ leave details is allowed in the SweldoMo system. To do this, follow the steps below:

1. Click Leave on the Dashboard menu, then click on Leave Management.
2. Click the Leave Records icon under the Actions column.
3. Double-click on the cell of the leave that needs editing. Provide the needed changes, then click the Save button once you are done.

• Yes, you can delete your employees’ leaves. To do this, follow the steps below:

1. Click Leave on the Dashboard menu, then click on Leave Management.
2. Click the Leave Records icon under the Actions column.
3. Click the trash icon under Actions to delete their leave.

• If you want to take a break from work but do not have the time to approach your HR officers, you can simply open your FaceDTR app, and file for your needed leave.

1. To do so, click on the three-dot menu at the upper right part of your screen.
2. Click on the File for a Leave option.
3. You will then see the previous leaves you applied for.
4. To request for another leave, you can click on the Add Leave button found at the lower right part of your screen.
5. Provide the dates you will be out from work.
6. Choose a leave type you will apply for. The remaining leave credits you have for the certain leave will then appear. Make sure that the date range of your leave will fit into the remaining leave credits you have.
7. You can provide more information regarding your reason for taking the leave on the Notes section.
8. If you will be gone for only half the day, click on the Halfday checkbox.
9. Click on the Submit button once you are done.
10. The leave request will now be up for approval.
11. Once it is approved, it will reflect on the app as well. You can continually check on its status on the app until then.

• Under Leave Requests, you can see all the leaves that your employees have filed for through the FaceDTR app, or the Employee Portal.

1. Click Leave on the Dashboard menu, then click on Leave Requests.
2. On the Leave Requests Table, you can see the employee’s name, the date that they have filed the leave, the leave type, the date coverage of the leave they requested and its corresponding number of days, the reason for the leave, the approval dropdown, and the delete button.
3. You can change the status of your employees’ leave requests under the Approval column of the Leave Requests table.
4. To delete a leave request, simply click the delete icon under actions.

• To make sure that the employees’ leave credits will be shown on your payroll, review the dates that your employees have filed their leave. If the duration of the employees’ leaves do not fall under the payroll cycle that you have generated a payroll on, the leave pay will not be reflected.

• The leave pay of the employees will be reflected on the day of the leave itself. If an approved leave covers two cycles, the leave pay for these days will be distributed to the payroll cycles that the days are under.

• If there is an excess leave pay in your employee’s payroll, you need to check their daily rate. If there is a salary growth within the payroll cycle, it will be reflected on the employee’s leave pay as well.

• Yes, the half-day leave is supported by the system. For you to apply for a half-day leave, open your FaceDTR app, and file for your needed leave.

1. To do so, click on the three-dot menu at the upper right part of your screen.
2. Click on the File for a Leave option.
3. You will then see the previous leaves you applied for.
4. To request for another leave, you can click on the Add Leave button found at the lower right part of your screen.
5. Provide the dates you will be out from work.
6. Choose a leave type you will apply for. The remaining leave credits you have for the certain leave will then appear. Make sure that the date range of your leave will fit into the remaining leave credits you have.
7. You can provide more information regarding your reason for taking the leave on the Notes section.
8. If you will be gone for only half the day, click on the Halfday checkbox.
9. Click on the Submit button once you are done.
10. The leave request will now be up for approval.
11. Once it is approved, it will reflect on the app as well. You can continually check on its status on the app until then.

1. To add employee loans, click the Loan tab on the Dashboard menu. A dropdown menu will appear. Click on Loan Management.
2. If an employee needs to have a loan, click on the Create Loan button.
3. Fill in the needed information which are the employee’s name, the date the loan will be acquired, the start date of collection for the loan, the loan amount, how many terms the loan will be paid for, and the loan type.
4. If the employee is availing of a government loan, click the Loan Collection Period / Government Loans. The system will process how much will be paid per term for the loan, but you can also choose how much will be paid per term by setting a custom value. Simply click the Set Custom Value button, and enter how much the employee will pay per term.
5. Once completed, you can click the Generate bar at the bottom. It will automatically be put in the system and will be a factor in the employee’s payroll.
6. You can keep adding loans whenever your employees need them by repeating the process.
7. You can see all the loans you created in the Loans Management table. The table will show the employees’ names, the type and amount of the loans they availed, when they acquired them, the start and duration of the loan collection, and whether the loans have been paid already.
8. If you have any corrections to the loans you created, click the pen icon under Actions. Provide the changes to the loan, and once you are done, click on the Generate button. Once you have checked the loan details and everything is in order, click on the Save button.
9. Some fields may be disabled during editing once the system has detected that the payment has been made.
10. If there are loans you want to delete from your records, simply click on the trash icon under the Actions column in the Loans.

• The SweldoMo system supports all types of loans, be it government loans, or company loans. You can add all the loan types that your employees can avail in the Loan Types page of the system.

1. To add loan types, click the Loan tab on the Dashboard menu. A dropdown menu will appear. Click on Loan Types.
2. You can add available loans by clicking the Add New Loan Type bar, and clicking the check icon under Actions to save.
3. You can edit the name of the loans by double-clicking their cell and providing the necessary changes. Click on the check icon under Actions once you are done.
4. You can delete the loans that are no longer available for your employees to use by clicking the trash icon under Actions.

• Yes, it is possible to edit the loans you added into the system. However, it is advisable to provide the changes before the start of the loan’s collection period. Editing the loan, especially the collection amount in the middle of the collection period will change the amount to be collected every collection date.

• The SweldoMo system allows you to delete the loans you have added into the system. You do need to take note that if you delete a loan when the collection period hasn’t been completed yet, the remaining balance will not be deducted from the employee’s payroll anymore. We advise that if you need to delete an employee loan, do it before the collection period starts, or once it is done.

• Previous loans may appear on a current payroll register if the loan amount has not been fully settled yet. Review the employee loan, and the loan period you provided to make sure that the employee has completely settled their loan.

• Your employee’s loan may not appear because the loan collection period has not started yet. You can also check the loan distribution schedule for the employee’s loan, and see if a deduction was supposed to be made on that specific payroll cycle.

1. To add salary adjustments, click the Adjustments button on the Dashboard menu, then click Create Adjustments. There, you can specify which employee you will make the salary adjustment to.
2. Provide which payroll type the employee is under, the kind of adjustment to be made when the adjustment will be given, and the amount of the adjustment. You can choose if the adjustment is taxable or not by ticking the Taxable Adjustment checkbox above the Amount field of the Deduction section.
3. If you need to make adjustments to multiple employees, simply click the gear icon to show the Advanced Search Filters. Select the department, branch, or shift you want to provide adjustments to, then click Apply Filter.
4. Tick the Show Inactive Employees checkbox to show the employees that are no longer with the company.
5. After you have given the necessary data, just click the Save Adjustment button. If you have another adjustment to make to the same employee/employees, just click the Add Adjustment button.
6. You will see the adjustment/adjustments you made on the Adjustment table under the View Adjustments section.

All the adjustments you made will appear on your company’s payroll on their designated cycles.

• You can see all the salary adjustments you provided to your employees under the View Adjustments page of the system. You can visit it by clicking on the Adjustments button on the Dashboard menu, then clicking on View Adjustments.

• Yes, SweldoMo allows you to edit the salary adjustments that are already in the system.

You can do this by following these steps:

1. Click the Adjustments button on the Dashboard menu, then click the View Adjustment button under the Adjustments tab.
2. On the Adjustments table, you will see your employee’s name in the first column, and the adjustments made for them in the other columns.
3. Under the Actions column, you can see three icons. The check icon will let your credit or discredit the adjustment you made to the employee. The pen icon will let you edit the adjustment. The trash icon will be for deleting the adjustment.
4. To edit the adjustment, click on the pen icon under Actions. Once redirected to the Edit Adjustments page, simply provide the changes you will give. Once done, click on the Update button to save.
5. To delete an adjustment, simply click the corresponding trash icon for the adjustment under the Actions column.
6. You can also delete multiple adjustments by ticking the checkboxes beside the Salary Additions column.

• Yes, SweldoMo allows you to delete the salary adjustment you made for the employees. However, if you will be deleting an adjustment before the duration you set has ended, the system will stop crediting or deducting the adjustment to the employee’s salary.

• You can add any type of salary adjustment that will affect your employees’ salaries. Any type of salary addition or deduction is allowed in the system.

1. How can I set the shift schedule of my employees?

• To set the shift schedules in the SweldoMo system, you need to first determine what type of shift schedule will be assigned for every employee. You can choose among these three: Regular Shift, Broken Shift, and Compressed Shift.

After choosing a shift type, simply provide the system with the work schedule of your employees. You can follow the steps below:

• Regular Shift

1. Click the Shifts button on the navigation bar, and click on Regular Shift.
2. You can add shift schedules by clicking the Add New Shift button below the table.
3. Under the Shift column, you can label your company’s different shift schedules, depending on what hours your business is open.
4. You can put in the hours you and your employees have to work on under the Working Hours columns. For example, if you follow the standard working hours, you can put in 8:00 am as your starting time and 5:00 pm as the end of the shift.
5. You can also provide the time for your employees’ break under the Break Hours columns. Note that you can only set a specific time under this column if your employees need to log in and log out during their break hours. If there is no specific time in your company for employees to take their breaks, you can just provide the number of minutes they can have a break under the Break Minutes. You can only edit the Break Minutes fields if you have not provided details under the Break Hours columns
6. After providing the time details of your employees’ shift, the system will compute the total number of working minutes of every shift, taking in consideration the break hours, if you have provided any. The total break minutes will also be computed. Both will be shown in the Break Minutes and Working Minutes columns.
7. You can edit your shifts by simply double clicking the cell of the data you want to edit.

• Broken Shift

1. Click the Shifts button on the navigation bar, and click on Broken Shift.
2. You can add shift schedules by providing the needed details in the provided fields of the Add Broken Shift tab.
3. Add a Shift name for every schedule to avoid confusion.
4. Provide the first time in and time out for this schedule in their respective fields. To add more time in and time out schedules for this specific schedule, click the Add button on the right side of the Time In and Time Out fields. Add as many as needed. If you want to delete a shift for this certain schedule, simply click the Delete button beside the fields.
5. The total working minutes of a certain shift schedule will be shown under the Working Minutes column.
6. To edit certain shift schedules, click the Edit button under the Edit column.
7. Simply click on the field where editing is needed and click the Save Shift button after you are done.
8. If you want to delete a shift schedule, simply click the trash button under the Edit column.

• Compressed Shifts

1. Click the Shifts button on the navigation bar, and click on Compressed Shift.
2. First, you need to determine your company’s work schedule every week. If your company works five days a week, that will result into 40 working hours, and in minutes, that will be 2,400 minutes. If your company follows the six-day work week, that will result into 48 hours or 2,880 minutes.
3. To add a compressed shift schedule, provide the needed details under the Add Compressed Shift table.
4. Provide a shift name, and choose which days your employee or employees won’t need to work by ticking the checkboxes under the Rest Day column.
5. Keep in mind the necessary working hours for the week when scheduling your compressed shifts. Allocate the working hours when you see them fit by providing the start and end of every shift under these columns. The total number of minutes for every shift will be shown under this column to guide you. Note that the time you will provide for the shift is what will be followed by the employees under this schedule. Log in later than the provided start of the shift will be regarded as tardiness, and log out earlier than the end of the shift will be regarded as Under Time.
6. If your compressed shift schedule does not fall under the 40-hour or 48-hour weekly shift, you can turn off the Restrict to 40 or 48 total switch found beside the Shift Name field.
7. To save the schedule you made, simply click the Save Shift button.
8. On the Compressed Shift Hours Table, you can see your saved shift schedules. Under the Edit Column, you can see different buttons. The first one is the Edit button. Click this if you need to make changes to your shift schedule. Simply click on the field under the Work Hours column if you want to edit a log in or log out time. You can also change the rest day/s of your employees by ticking and unticking these checkboxes. Once you are done, simply click Save Shift.
9. The next button is the delete button. If you have schedules you no longer need, simply click this button.
10. Last will be the Preview button. It will let you see the shift schedule along with its log in and log out times, and its rest days.

• Editing Employee Shift Schedules Individually

1. To change an employee’s shift schedule, select the employee’s profile under the Employee List.
2. You can either click on the Edit icon under the Actions column of the Employee List table, or simply double-click on the employee’s name to enter their profile.
3. Under the Primary Information of the General tab, you will see the current shift schedule that the employee is under.
4. Click on the shift schedule, and a dropdown menu will appear containing the available shift schedules in your company.
5. Simply choose the new shift schedule that your employee will be under, and your changes will be saved.

• Regular Shifts

1. Click the Shifts button on the navigation bar, and click on Regular Shift.
2. Choose the shift schedule to be deleted.
3. Click on the trash icon under the Actions column to delete the shift schedule.

• Broken Shifts

1. Click the Shifts button on the navigation bar, and click on Broken Shift.
2. Choose the shift schedule to be deleted on the Broken Shift Hours table.
3. Click on the trash icon under the Edit column to delete the shift schedule.

• Compressed Shifts

1. Click the Shifts button on the navigation bar, and click on Compressed Shift.
2. Choose the shift schedule to be deleted on the Compressed Shift Hours table.
3. Click on the trash icon under the Edit column to delete the shift schedule.

• Yes, you can change the shift schedules of your employees if necessary. However, it is advised that the changes on the shift schedules be made on or before the proceeding payroll cycle to avoid DTR recalculation.

The current settings in the SweldoMo system does not support these kinds of shift schedules. However, you can request for customizations on your SweldoMo account. You can contact the SweldoMo Team for your customization requests, and the additional rates that will be needed for these.

1. To generate bank payroll files, click on Reports on the dashboard menu. Click on Payroll, then List of Payroll Registers.
2. Choose a cycle from your saved payroll registers, and click the Bank Payroll File button on the right side of the box to generate a bank payroll file.
3. Choose the bank you are affiliated with from the dropdown menu, then click the Generate Bank File button.
4. Once the bank file is generated, you can copy the data generated by the system and simply paste it on the template provided by your bank.

Note: For some banks, the SweldoMo system will generate a bank payroll file that you can download and send directly to your bank. The file format generated in this section will depend on what your affiliated bank requires.

• Most Philippine banks are supported by the system to generate a bank payroll file. You can contact the SweldoMo Team to inquire if your affiliated bank is supported.

• You can add your affiliated banks under the Settings menu, and set them as affiliated banks for your employees as well under the Employee Information. With these set, you can start generating bank payroll files.

1. To set up your company’s payroll, click Payroll Schedules on the Settings dropdown menu.
2. Once there, you can pick which Payroll Type you are using. You can choose from Twice Weekly, Weekly, Semi-Monthly, or Monthly.
3. Provide the schedule and coverage of every payroll. For example, if your business gives its payroll on a semi-monthly basis, there will be two scheduled paydays each month.
4. If you want to edit a certain payroll schedule, simply click on the schedule you have made. Provide the needed changes, then click on the Edit Payroll Schedule button to save.
5. You can delete a payroll schedule by clicking the X button beside your payroll schedules.
6. You can keep adding payroll schedules depending on your company policy. After you have set your payroll schedules, they will appear on your screen with their coverage and payday.

Note: If you have the semi-monthly schedule, you will also need to determine the schedule for the payment of your employees’ mandatory benefits contribution, either it will be during the first cycle, the second, or during both.

1. To generate a payroll, click on Reports on the Dashboard menu.
2. Click on Payroll, then Generate Payroll.
3. Once there, you will see the Payroll Register Table.
4. Choose from which year, payroll type and payroll cycle the generated payroll register will be for. Click Generate Payroll.
5. If you want to provide modifications in the payroll before generating it, you can click Pre-generation by clicking the Pre-generation button.
6. With pre-generation, you can automate the 13th-month pay, compute for the total unused Leave Credits and convert them to cash.
7. You can also check the Loans and Adjustments that will be part of the payroll you will be generating.
8. If you are done with the changes, simply click Generate Payroll Register.
9. If you want a physical copy of the report, simply click the Download button.
10. The generated payroll will show the wages of your employees in the specific payroll cycle you chose.
11. If you want to customize the generated payroll, simply click on the gear icon at the right side of the screen under the dashboard menu to see the Advanced Payroll Register Options.
12. You can click Generate Payroll to see your changes, or just download it right away.
13. You can also generate a payroll that would not reflect incomplete DTRs by ticking its corresponding checkbox.
14. You can also save your payroll registers even after your current payroll cycle. To do this, simply click the Save Payroll Register button once you have generated the payroll.

1. To generate a customized payroll, click Reports on the Settings dropdown menu.
2. Once there, you will see the Payroll Register Table.
3. Choose from which year, payroll type and payroll cycle the generated payroll register will be for.
4. Click on the gear icon at the right side of the screen under the dashboard menu to see the Advanced Payroll Register Options.
5. You can choose from which payroll type, year, cycle, branches, and department the payroll will be.
6. You can also choose the manner in how the entries will be sorted, and how they will be ordered.
7. You can group the employees by branch and by department, ignore incomplete DTRs from the employees, and show the inactive employees on the payroll you will generate by ticking their checkboxes.
8. You can click Generate Payroll to see your customized payroll register.

• If you can’t download your needed payroll register, try to refresh the page and generate the payroll again. Make sure you have stable internet connection when downloading the report.

Yes, the system has the ability to compute your company’s 13^th month pay. You can see this by trying the Pre-generation option for the accrued 13 month pay report. Note that this will only create Accrued 13th month. You may also include the unpaid leave credits for the 13^th month pay on the Pre-Generation option.

• There are a couple of causes to this. To avoid this, you need to first make sure that the Pay Overtime switch is turned on in your company switches, and also in your employee’s individual switches. Another reason for this error is that your employees are working under the wrong shift schedule. Make sure that the shift schedule that your employee is under is the actual hours that they are at work. Setting the wrong shift schedule will result to an error in the computation of your employee’s pay.

• If your employees’ absences are not reflected in the payroll deductions, check the company and individual switches. Make sure that the Deduct Absences switch is turned on in both switch tables. Also, make sure that you have tagged the correct rest day for the employees. If the employee did not go to work on the day that their rest day is set to, this will not be reflected as absence in the system and its reports.

1. To generate payslips, click on Reports, then Payslip on the dashboard menu.
2. Simply provide the needed details on the provided fields.
3. Provide the year, payroll type, and the range of the payroll cycles you want to put on the payslip.
4. Next, provide the name of the employee or employees the payslip will be for. You can choose to generate payslips for all your employees as well if that’s what you need. And if the payslip is for a former employee, simply tick the Show Inactive Employees checkbox.
5. After providing the details, simply click the Generate button.
6. If the employee or employees need printed copies of their payslips, simply click the Print Payslips button.

1. To check your payslips on the FaceDTR app, click on the three-dot menu at the upper right part of your screen.
2. Click on the View Payslip option.
3. Select which payroll cycle payslip/s you would like to see by filtering the year and the payroll cycle range.
4. Once done, click on Generate Payslip.
5. Your payslips will be generated, and you can see it in detail, or in summary.

• Yes, the SweldoMo system can generate payslips for one or more employees. Simply provide the names of the employees that will be included before generating the payslips.

• Yes, the SweldoMo system can generate payslips for multiple payroll cycles. You can do this by providing the range of the payroll cycles you want to generate on the Payslip Generation page of the system.

• For the payslips, the employees can choose to generate the Summarized payslip, or the Detailed payslip. The Summarized payslip will only show the Gross Pay, Total Deductions, and Net Pay for every payroll cycle. The Detailed payslip on the otherhand, will include the breakdown of overtime, allowances, and other factors that affected their payroll.

• You and your employees can only use the FaceDTR app if you are given access on the Admin account of your company, and if you have installed the app in your mobile device. The app is available for download for iOS and Android devices in the App Store and the Google Play Store respectively.

1. In order to enable the FaceDTR feature, you must specify which employees are allowed to use it. To do that, click on the Employees button on the navigation bar.
2. Choose the employee that will use the feature and click on the edit button. Go to the Employment Tab of their Employee profile.
3. You will see their employment switches. Simply turn the switch on for the FaceDTR switch and your employee is good to go!
4. You can also give your employees access to SweldoMo’s other features other than remote logging in and out of work. You can give them access to their DTR records and payslip. They can also file for leave and overtime through the app. Simply switch on the feature if the employee is allowed to use it.
5. Repeat the process for the other employees that will use this feature for them to be able to use it too.
6. Once you have provided the access, you and your employees can open the app, and provide your Company Code and Employee Code. Once logged in, you can start enjoying the features available in the app.

• Currently, the available features in the SweldoMo app are:
  • Real-time Clock in and Clock out
  • Online DTR Tracking
  • Payslip Generation
  • Filing of Employee Leave
  • HR Requests
  • Filing for Overtime

1. To log in and out of work using the FaceDTR app, start by providing the company code, and your employee code. Click Verify after you are done.
2. Once you have entered your account into the app, you can log in or out of work by simply clicking the Log In or Log Out button. To confirm your log in and log out, click Okay in the Confirmation window. Take a picture of yourself to serve as your record for your attendance.

1. To check your attendance records on the app, click on the three-dot menu at the upper right part of your screen.
2. Click on the Daily Time Record (DTR) option.
3. Click on the date range at the upper part of the screen to specify the dates you want to see.

1. To check your payslips on the app, click on the three-dot menu at the upper right part of your screen.
2. Click on the View Payslip option.
3. Select which payroll cycle payslip/s you would like to see by filtering the year and the payroll cycle range.
4. Once done, click on Generate Payslip.
5. Your payslips will be generated, and you can see it in detail, or in summary.

1. Click on the three-dot menu at the upper right part of your screen.
2. Click on the File for a Leave option.
3. You will then see the previous leaves you applied for.
4. To request for another leave, you can click on the Add Leave button found at the lower right part of your screen.
5. Provide the dates you will be out from work.
6. Choose a leave type you will apply for. The remaining leave credits you have for the certain leave will then appear. Make sure that the date range of your leave will fit into the remaining leave credits you have.
7. You can provide more information regarding your reason for taking the leave on the Notes section.
8. If you will be gone for only half the day, click on the Halfday checkbox.
9. Click on the Submit button once you are done.
10. The leave request will now be up for approval.
11. Once it is approved, it will reflect on the app as well. You can continually check on its status on the app until then.

1. Click on the three-dot menu at the upper right part of your screen.
2. Click on the HR Request option.
3. Once there, you will see the HR requests you previously sent.
4. To send another, click on the Add HR Request button found at the lower right part of your screen.
5. Provide a subject for discussion, and the message containing your concern or request.
6. Click the Send button once you are done. Your requests will be sent to the HR personnel in charge of the system for them to work on or respond to.

• Employee will not see their selfie after taking pictures. The photos for the employees’ DTRs will only be available on a SweldoMo Admin account of your company.

• For now, users cannot set a definite location where the employees can log in or log out with the FaceDTR app. However, you can request for customizations on your SweldoMo account. You can contact the SweldoMo Team for your customization requests, and the additional rates that will be needed for these.

• Only authorized users of the FaceDTR app can use the app itself, and its features. Make sure that you are provided access to the app by your Admin or HR Team. Also, make sure that you have stable internet connection, and that your mobile device’s Location is on.

• Currently, only iOS and Android devices can download the FeaceDTR app. Tune in for updates on the app, and how you will be able to use it.

Also, make sure you have stable internet connection as the download may be affected or interrupted by slow internet connection.

For those who can’t download the FaceDTR app, you can log in and out of work using the web version here: sweldomo.com/facedtr

• To generate your DTRs on the FaceDTR app, you need to first specify the dates you want to see. You can do this by clicking on the date range at the upper part of the screen.

You also need to make sure that you are provided access to the app by your Admin or HR Team. Also, make sure that you have stable internet connection to generate the DTRs.